This page contains information for speakers and workshop facilitators. It contains practical details on the following topics:👉 General Festival info
👉 Deadlines and input
👉 Travel and hotel
👉 Guidelines and tips
General Festival info
This year’s edition is our 8th UXR conference and our 3rd time in the hybrid format.
- April 15: in-person workshops only (max 30 participants per workshop, max 4 workshops)
- April 16 and 17: hybrid conference days with talks, live Q&As, networking sessions, break activities, sponsor activities and more.
All talks and Q&As will be live broadcasted and recorded during the Festival. Recordings will be available for the entire year to all Festival ticket holders. Workshops will not be recorded.
Audience Festival 2023
🎟️ 500+ participants (250+ in-person & 250+ online)
🌍 From 40 countries across 5 continents, with many centred in Europe
💼 63% UX researcher, 19% Manager/ Lead/ Director, 14% UX designer, 4% Other
Central European Summer Time (CEST) – the live program will likely occur between 10:00 and 17:30 CEST
Claudius Prinsenlaan 8
4811 DK Breda
It is easily accessible by car and train. The nearest train station is Breda. Several (paid) parking options are close to the theatre if you plan to drive. More information about the venue, including how to get there, is available on our website. And of course, we’ll send you all the details you need closer to the Festival.
Deadlines and input
✏️ Forms to fill out
Speaker details – deadline January 15, preferably sooner
Travel details – deadline February 15
Reimbursement details – deadline March 1 or May 1
Free online tickets – deadline April 1
Talk/presentation details [talks only] – deadline April 1
Workshop details [workshops only] – deadline April 1
🎤 Your contribution
1. First draft/outline – deadline January 15
Create and send in a draft version/outline of your talk/workshop.
- What is your main message?
- How would you like to structure the story?
- What is your high-level supported evidence?
- What would you like to discuss (e.g. what (not) to include)?
You can create slides or use any other format/tool for this outline. Please note that we use slides for the final presentation (see point 5).
2. Coaching session 1 – between January 15 – February 1
During a video call, we can get to know each other and discuss the draft outline of your talk/workshop and provide feedback and tips.
3. Pilot version – deadline March 1
Prepare your talk/workshop in more detail, create the presentation and complete your story.
4. Coaching session 2 – between March 1- 15
You’ll present your talk/workshop during a video call. We discuss final adjustments or tips, if applicable.
5. Final presentation – deadline April 1
Finalize your slides (including notes, if you wish to have them) and send in the final slides. In case of a talk, we’ll use these slides (and notes) to create a new master file for the event. Changes after this deadline will not be processed.
In the section Guidelines and tips, you’ll find more on, e.g. the format and set-up.
Travel and hotel
We ask you to book your flights/train to travel to the Netherlands yourself. How costs are compensated, you’ll find under the section Reimbursement. If you’re travelling by plane, we can arrange train tickets from the airport to Breda train station and vice versa according to your travel itinerary.
Please provide us with your travel details as soon as possible, but not later than February 15.
We will make hotel reservations for two nights* in a comfortable hotel in Breda. By default, this will be the night before and after your talk/workshop. If you prefer other nights, please let us know as soon as possible. Changes are always subject to availability.
*When living in the Netherlands, 1 night on Tuesday, April 16.
Hotel Nassau Breda
Nieuwstraat 23 | 4811 WV Breda | Netherlands
Check-in: from 15:00 CEST
Check out: until 12:00 CEST (noon)
Breakfast included: every day between 06.30 – 11.00 CET
From Hotel Nassau, it is a 10-minute walk to the venue.
In return for your contribution, we offer you the following*:
- A fixed overall reimbursement for compensation of travel expenses, time investment and materials:
– € 550 for speakers living in the Netherlands and Belgium
– € 700 for speakers living in other countries in Europe
– € 1600 for speakers living outside of Europe
- Two nights in Hotel Nassau Breda
- Free access to the in-person conference on April 16 & 17
- Invitation to dinner activity on Tuesday, April 16
- 2 free online tickets to give away
- 1:1 coaching sessions
*Assuming your contribution is in person at the Festival
Preferably we handle reimbursements after the Festival to ensure that all charges are correct and complete.
Please fill out the reimbursement form for all necessary details. If you would like to receive the refund before the festival, do this before March 1. For refunds after the Festival, the deadline is May 1.
Guidelines and tips
TALKS – The final presentation needs to be a slide deck in PowerPoint or Google Slides (16:9). There is no default template for you to use; you can use your own layout for the slides. We ask you to keep the right top corner of your slides empty to create space for the technicians to create a view as below for our online audience.
Preferably use a standard font. If you prefer to use a non-standard font, ensure we have the downloadable version before April 1. We, as well as the technicians at the venue, need this to make sure your slides look the way you want them to look.
Set-up You’ll be standing on a large stage with a large screen behind you where your presentation is shown.
The image is from UXinsight Festival 2023, so this might be slightly different in 2024 (eg. the couch setting), also depending on the theme we decide on. There will be two screens at the bottom of the stage, one to see your presentation and one for the speaker notes (more to the centre of the stage in 2024). The slides will be presented from a central laptop, but you’ll have a clicker to control the slides.
TIPS – Characteristics of a good talk (based on UXinsight Festival attendee feedback)
- Focused on UX research
– Offers actionable learnings & takeaways
– Provides a concrete case study/example(s)/framework & its application
– Bonus: material to take away (e.g. template)
- Brings a new perspective
- Good presentation skills and storytelling
Resources for inspiration on storytelling:
👉 How To Tell Stories Like TED Speakers
👉 Two Tips for UX Storytelling
👉 9 Classic storytelling techniques for engaging presentations
Top 2 talks selected as most inspiring at UXinsight Festival 2023:
💡 Let’s talk biases – by Marijke van Moll and Misha Kelso
💡 Accessibility in UX for Neurodiverse UX Professionals Part II – by Penninah Jones
WORKSHOPS – The format and font are free of choice since we’ll ask you to bring your own laptop for the workshop. However, preferably the presentation is in a format, we can export to a PDF to share with the participants afterwards.
There are several unique workshop rooms available at the Chassé Theatre. We’ll inform you at a later stage about the room and ask for your preferred set-up via the Workshop details form.
TIPS – Characteristics of a good workshop (based on UXinsight Festival attendee feedback)
– Clear application to UX research job
– Bonus: room to apply to one’s own context
– Bonus: material to take away (e.g., template, framework)
– Bonus: the opportunity to engage with others
- Tailored to UX research
- Personal (smaller group, enough personal attention)
- Good facilitation skills, expert on the topic with practical experience in it
For all practical or organisational questions or remarks, contact Debbie at email@example.com or via +31 (0)648334517.